Following up on a job application is a crucial step in the hiring process that reflects a candidate’s enthusiasm and professionalism. A well-crafted follow-up email can enhance a job seeker’s visibility among hiring managers, demonstrate their continued interest in the position, and provide an opportunity to reiterate relevant qualifications. Many applicants find themselves unsure of how to structure this important correspondence, often leading to the search for sample email templates that can guide their efforts. By utilizing effective communication strategies, candidates can create a compelling message that not only conveys their eagerness but also reinforces their fit for the role.
How to Write a Perfect Follow-Up Email after a Job Application
So, you nailed that job application and hit “send.” That’s awesome! But now the waiting game begins. After a week or two, it’s totally cool to follow up with a quick email. This shows your interest and keeps you on their radar. Let’s break down the best structure for that follow-up email so you can make a great impression.
1. Start with a Clear Subject Line
Your subject line needs to be straightforward. It should include your name and reference the job title—this makes it easy for the hiring manager to find your application. Here are a few examples:
- Follow-Up on Job Application: [Your Name] for [Job Title]
- Checking In on My Application for [Job Title]
2. Greeting the Right Way
Address the person directly if you know their name. If you don’t, a general greeting works too. Here’s how to go about it:
- Hi [Hiring Manager’s Name],
- Hello [Hiring Manager’s Title] Team,
- Dear [Company Name] Team,
3. Kick Off with a Thank You
Start your email with a thank you. Appreciate the opportunity to apply and acknowledge their efforts in handling the hiring process. This sets a positive tone. Something like:
“I hope this message finds you well. I wanted to take a moment to thank you for considering my application for the [Job Title].”
4. Mention the Job Title and Your Interest
Make it clear which position you’re following up on. It helps to remind them what you’re interested in. Here’s how you can phrase it:
“I am very excited about the opportunity to join [Company Name] as a [Job Title] and would love to contribute to your team with my skills.”
5. Ask for an Update
Now it’s time to ask for any news on your application. Be polite and concise. You could say:
“I wanted to see if there have been any updates regarding my application. I’m looking forward to any news you might have.”
6. Close with a Professional Sign-Off
Wrap things up with a thank you and a friendly close. That way, you leave a good impression. Here’s how you might end the email:
“Thank you once again for your time and consideration. I look forward to hearing from you soon!”
- Best regards,
- Warm wishes,
- Sincerely,
Sample Follow-Up Email Template
| Section | Suggested Content |
|---|---|
| Subject | Follow-Up on Job Application: [Your Name] for [Job Title] |
| Greeting | Hi [Hiring Manager’s Name], |
| Thank You | I hope this message finds you well. I wanted to thank you for considering my application. |
| Interest in Position | I’m very excited about the opportunity to join [Company Name] as a [Job Title]. |
| Request for Update | I wanted to see if there have been any updates regarding my application. |
| Closing | Thank you once again and I look forward to hearing from you! |
| Sign-Off | Warm wishes, [Your Name] |
Remember to keep it short and sweet—no one wants to read a novel! Just make sure you’re polite and professional, and you’ll be good to go! Happy emailing!
Job Application Follow-Up Email Samples
Following Up After an Interview
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
I hope this message finds you well! I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position on [Date]. I enjoyed our conversation and learning more about the team and the exciting projects you are working on.
I’m very enthusiastic about the possibility of joining your team and contributing to [specific project or value of the company mentioned in the interview]. If you need any more information from my side, please feel free to reach out.
I look forward to hearing from you soon!
Best regards,
[Your Name]
[Your Contact Information]
Inquiring About Application Status
Subject: Application Status for [Job Title]
Dear [Hiring Manager’s Name],
I hope you are having a great week! I wanted to follow up regarding my application for the [Job Title] position submitted on [Submission Date]. I am very excited about the possibility of working with [Company Name] and would appreciate any updates you could provide regarding my application status.
Thank you for your time and consideration. I look forward to your response!
Warm regards,
[Your Name]
[Your Contact Information]
Following Up After a Job Rejection
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to express my gratitude for the opportunity to apply for the [Job Title] position, even though I was not selected for the role. While it was disappointing not to join the amazing team at [Company Name], I truly valued the chance to learn about your company and its vision.
If possible, I would appreciate any feedback you could provide regarding my interview. Understanding your perspective would be extremely beneficial for my future applications.
Thank you once again, and I hope to cross paths in the future!
Best wishes,
[Your Name]
[Your Contact Information]
After Attending a Job Fair
Subject: Great to Connect at [Job Fair Name]
Dear [Hiring Manager’s Name],
I hope you are doing well! It was a pleasure connecting with you at the [Job Fair Name] on [Date]. I’m very interested in the opportunities at [Company Name] and wanted to follow up on our conversation regarding the [Job Title] position.
If there are any updates or further information you need from me, please do let me know. I would love the chance to be considered for this role.
Thank you for your time, and I look forward to hearing from you soon!
Sincerely,
[Your Name]
[Your Contact Information]
Requesting Feedback on a Job Application
Subject: Request for Feedback on My Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am reaching out to kindly request feedback regarding my application for the [Job Title] position submitted on [Submission Date]. I’m eager to understand how I can improve my chances for future opportunities at [Company Name].
Your insights would be invaluable for my professional growth, and I would greatly appreciate any advice you could share. Thank you very much for your time!
Best regards,
[Your Name]
[Your Contact Information]
Following Up After Providing Additional Documents
Subject: Follow-Up on Additional Documents Submitted
Dear [Hiring Manager’s Name],
I hope you’re having a good day! I wanted to follow up on the additional documents I sent over on [Date] in support of my application for the [Job Title] position. I hope they provide clearer insight into my qualifications and experiences.
If you have had a chance to review them or require any further information, please let me know. I appreciate your consideration and look forward to hearing from you!
Thank you,
[Your Name]
[Your Contact Information]
Checking In for New Job Openings
Subject: Inquiry on Future Job Openings
Dear [Hiring Manager’s Name],
I hope this email finds you well! I wanted to check in with you regarding any upcoming job openings that may align with my background in [Your Field/Expertise]. I remain very interested in opportunities at [Company Name] following my application for the [Job Title] position.
If there are any new positions, I would be excited to learn more about them. Thank you for your continued consideration!
Warmest regards,
[Your Name]
[Your Contact Information]
What should I include in a follow-up email after submitting a job application?
A follow-up email after submitting a job application should include several key components. First, begin with a polite greeting to the recipient. Next, state your name and the position you applied for to provide context. Include a brief expression of gratitude for the opportunity to apply. Then, mention your continued interest in the position and the company. It is beneficial to highlight a specific skill or experience that relates to the job, reinforcing your suitability. Finally, conclude with an invitation for any updates on the hiring timeline and express your eagerness to hear back. Close the email with a polite sign-off and your contact information to encourage further communication.
When is the right time to send a follow-up email after a job application?
The right time to send a follow-up email after a job application is typically one to two weeks after submission. This timeframe allows the hiring team to process applications and conduct initial screenings. Timeliness matters in follow-up communications, as it demonstrates your enthusiasm and respect for their time. If the job posting specifies a timeline for interviews, wait until after that date has passed. On the other hand, if the employer specifies that no follow-ups are needed, it is best to honor that request. Sending a follow-up after the appropriate duration shows your professionalism and continued interest in the role, keeping you on their radar.
How can a follow-up email impact my chance of getting an interview?
A follow-up email can significantly impact your chance of getting an interview by underscoring your interest in the position. When you send a well-crafted follow-up, it reinforces your enthusiasm and motivation to join the company. This communication provides an opportunity to differentiate yourself from other candidates who may not follow up, showcasing your initiative. A thoughtful email can also keep your application top of mind for hiring managers, making you a more memorable candidate. Additionally, if the follow-up includes a relevant skill or accomplishment, it can strengthen your case for why you would be a valuable addition to the team, ultimately increasing your chances of landing an interview.
And there you have it—a simple yet effective way to craft a follow-up email after submitting your job application. Remember, it’s all about staying positive and keeping the lines of communication open. Thanks for sticking around and checking out these tips! I hope they help you land that dream job sooner rather than later. Feel free to swing by again for more useful advice and maybe a little inspiration along the way. Happy job hunting, and know that we’re rooting for you!